Accounts Payable/Payroll Specialist for Fast Paced Growing Company

Buffalo, NY 14215

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Position Description

The AP/Payroll Specialist reports directly to the Accounting Manager and works closely with all areas of the organization, as well as the Company’s vendors and employees. The AP/Payroll Specialist will be a key individual contributor responsible for: Accounts Payable, expense reporting, 1099 reporting, timeclock verifications, commissions, and other monthly close activities for multiple entities.

Essential Functions

•Support full cycle accounts payable activities: entering, processing, and paying invoices
•Maintain and manage all incoming invoices and respond to all vendor inquiries in a timely fashion
•Perform 2-way or 3-way match with Purchase Order and Receipt documentation and ensure proper coding of invoices to the correct cost center and GL code
•Reconcile vendor statements, research, and correct discrepancies
•Work with the Procurement Team to maintain vendor records in the accounting system
•Maintain accurate files and thorough documentation
•Reconcile corporate credit card accounts and obtain proper documentation
•Audit expense reports, ensuring compliance with company policies
•Prepare annual 1099 reports
•Assist in month end closing by preparing AP accruals and account reconciliations
•Identify, track, and properly account for prepaid expenses
•Time clock verifications daily to ensure accuracy of payroll
•Process commissions bi-weekly and ensure accuracy of profitability metrics
•Process weekly contractor invoices and ensure none are missed
•Assist with ad hoc projects, including the future implementation of a new analytics and metrics to ensure company profitability
•Identify and implement process improvements and support related projects and implementations
•Strong ability to adapt and change with short notice due to growing and changing procedures to effectively streamline organizational procedures

Required Skills

• Minimum 3-5 years of Accounts Payable experience
• Associates degree in Finance, Accounting or Business preferred
• Excellent computer and software proficiency, Odoo Software preferred but not necessary
• Experience in a purchasing and/or inventory environment preferred
• Strong attention to detail, accuracy, and confidentiality
• Exercise good judgement and problem-solving skills
• Effective communication skills (both written and oral)
• Self-starter with strong initiative and the ability to work independently and as part of a team
• A collaborative work style and a positive can-do attitude
• Ability to organize workload, set priorities, handle multiple responsibilities, and meet deadlines with minimal supervision
• Eagerness to learn new technologies and apply to current environment
• Proficient in Microsoft Excel, Google Sheets, and other Microsoft Office Applications, and Adobe

Type: Full-time